Circulars
The Superintendent issues guidelines and regulations about policy implementation to schools and departments through Superintendent's Circulars. These documents are updated and reissued annually before the start of school. Circulars also may be updated or added during the school year.
These documents are in PDF format, which requires the free Adobe Acrobat Reader to be installed on your computer.
Questions? For more information about any Circular, contact the staff person listed at the end of each Circular. You may also contact the Chief of Staff.
You can search the Circulars by department or number.
Alternative / Adult / GED / Discipline
ACA-18
Attendance and Punctuality PoliciesACA-18A
Attendance and Punctuality ProceduresACA-18B
Procedures for Referral to Supervisors of AttendanceBusiness Services
FIN-02
Mileage Reimbursement 2009-2010 - Updated 12/16/09FIN-03
Expenditure Reimbursement 2009-2010FIN-04
School Funds and Proceeds from School Activities 2009-2010FIN-05
Checking Account Policy 2009-2010FIN-06
Purchase Orders - Procedures for Closing 2009-2010FIN-07
Purchasing Guidelines 2009-2010FIN-10
Grant Guidelines 2009-2010FIN-13
Petty Cash Guidelines 2009-2010FIN-14
Overpayment of Salaries 2009-2010FIN-15
Confirmation of Delivery of Goods & Services 2009-2010FIN-17
BPS Guidelines for Obtaining Printing Services 2009-2010FIN-19
Postage Policy 2009-2010Chief Academic Officer
CAO-01
Promotion PolicyCAO-02
Assessment Program and Benchmark Requirements: 2008-2009CAO-07
Summer Review Exam High SchoolCAO-08
Summer Review High SchoolCAO-21
School Based Professional Development 2009-2010Chief Financial Officer
FIN-01
Travel Policy Reimbursement Form - Pejury Document 2009-2010FIN-01
Travel Policy Reimbursement Form - Non Order Form 2009-2010FIN-01
Travel Policy Reimbursement Form - COB Travel Expense Voucher 2009-2010FIN-01
Travel Policy - Procedures for Approval and Payment 2009-2010FIN-11
Scholarships, Awards & Honors 2009-2010FIN-12
Trust Funds for Schools 2009-2010FIN-16
Budget Transfers 2009-2010Communications
COM-01
Communications Policy 2009-2010COM-02
Media Relations Policy 2009-2010Enrollment Services
AMT-01
Independent School Entrance Examination (ISEE) Administration 2009-2010AMT-02
Grade Point Average - Examination School Admission 2009-2010AMT-03
Department of Youth Services (DYS) Committed Students - Assignment 2009-2010AMT-04
Kindergarten 1, Kindergarten 2 and Grade 1 - Age Requirements 2009-2010AMT-05
Maximum Age Assignment Policy 2009-2010AMT-06
Voluntary Transfer Policy 2009-2010AMT-07
Safety Transfer Request 2009-2010Equity
EQT-01
Employees with Disabilities - Rights and Responsibilities 2009-2010EQT-02
Employee Grievances of Discrimination or Harassment - Uniform Procedures 2009-2010EQT-03
Student Grievances of Discrimination or Harassment - Uniform Procedures 2009-2010EQT-04
Non-Discrimination and Zero Tolerance Policy 2009-2010EQT-05
Non-Discrimination Policy Statement 2009-2010EQT-06
Sexual Harassment against Students (Including Peer Harassment) 2009-2010EQT-07
Dr. Martin Luther King, Jr. Celebration 2009-2010Facilities Management
FMT-01
Performance Evaluation of Custodians 2010-2011FMT-02
Work Requests 2010-2011FMT-03
Renovations to School Buildings and Yards - External Funding 2010-2011FMT-04
Custodial Pay Adjustments - Call-in Procedure 2010-2011FMT-05
Permit Activities 2010-2011FMT-06
Printed Forms 2010-2011FMT-07
Chemical Inventory "Right to Know" Law 2010-2011FMT-08
Mandatory Systemwide Recycling Program 2010-2011FMT-09
Material Distribution Procedures 2010-2011FMT-10
Integrated Pest Management (IPM) 2010-2011FMT-11
Green Cleaners Policy 2010-2011FMT-12
Damage Resulting from Fire, Theft, Vandalism or Unlawful Acts 2010-2011Family & Student Engagement
FAM-01
School Parent Councils and School Site Councils: Elections and Procedures 2010-2011FAM-02
High School Student Government: Selections, Functions and Responsibilities 2009-2010FAM-03
School-Parent Compacts 2009-2010Fire Safety/Emergency Management
FSE-01
School Safety Contingency Plans 2009-2010FSE-02
Fire Safety Practices 2009-2010FSE-03
Building Codes and Fire Regulations 2009-2010FSE-04
Bomb Threat Procedures 2009-2010FSE-05
Medical Emergency Management 2009-2010FSE-06
Student Safety / Health in School Shops, Laboratories and Classrooms 2009-2010FSE-07
Public Health and Workplace Safety 2009-2010Food & Nutrition Services
FNS-01
Meal Application Process for Free and Reduced Price Meals 2009-2010FNS-02
Emergency Meal Procedures 2009-2010FNS-03
Nutrition Policy and Guidelines - Vending Machines, A La Carte and Competitive Foods 2009-2010FNS-04
Responsibilities Regarding School Food Services 2009-2010FNS-05
Boston Public Schools Wellness Policy 2009-2010Human Resources
HRS-HS02
Job Sharing for Permanent Teachers and Paraprofessionals 2009-2010HRS-HS03
Guidelines for Screening CommitteesHRS-HS05
Managerial Conditions of EmploymentHRS-HS06
Substitute Teachers 2009-2010HRS-HS07
Staffing, Reassignment and Hiring 2009-2010 - Updated 01-05-10HRS-HS07-1
Qualifications for Additional Program Areas 2009-2010HRS-L01
State Licensure and Federal NCLB Highly Qualified Requirements for Teachers 2009-2010HRS-L02
Requirements for Paraprofessionals under NCLB 2009-2010HRS-L03
Licensure Requirements for Principals/Headmasters and BASAS Employees 2009-2010HRS-PM01
Performance Evaluation of TeachersHRS-PM01
Boston Public Schools Teacher Evaluation Form 2009-2010HRS-PM02
Performance Evaluation of BASAS AdministratorsHRS-PM03
Performance Evauluation of Members of the Administrative Guild 2009-2010HRS-PM04
BPS Evaluation Form - Central Office Administrators and Other Professionals (BTU)HRS-PM04
BPS Evaluation Form - Clinical CoordinatorHRS-PM04
BPS Evaluation Form - Evaluation Team FacilitatorHRS-PM04
BPS Evaluation Form - Guidance CounselorHRS-PM04
BPS Evaluation Form - LibrarianHRS-PM04
BPS Evaluation Form - School NurseHRS-PM04
BPS Evaluation Form - Pupil Adjustment CounselorHRS-PM04
BPS Evaluation Form - School Health ParaprofessionalHRS-PM04
BPS Evaluation Form - School PsychologistHRS-PM04
BPS Evaluation Form - Student Services CoordinatorHRS-PM04
Performance Evaluation of BTU SpecialistsHRS-PM05
Performance Evaluation of Lunch MonitorsHRS-PM06
Performance Evaluation for Managerial EmployeesHRS-PM07
Performance Evaluation of Paraprofessionals 2009-2010HRS-PM08
Bus Monitor Performance EvaluationHRS-PM09
Performance Evaluation for Long Term / Cluster Subs 2009-2010HRS-PP01
Contractual Benefits – Career Awards, Salary Lanes, Salary Steps 2009-2010HRS-PP03
Tuition Reimbursement for BTU Members 2009-2010HRS-PP04
Tuition Reimbursement for Members of the Administrative Guild 2009-2010HRS-PP05
Attendance Monitoring System 2009-2010HRS-PP06
Confidentiality of Personnel Records and Employment Verification 2009-2010HRS-PP07
Workers' Compensation Procedures 2009-2010HRS-PP08
Incentive for Early Notification of Termination for BTU 2009-2010HRS-PP09
Criminal Offender Record Information (CORI) PolicyHRS-PP10
Employee Discipline Procedures 2009-2010HRS-PP11
Drug Free Workplace Policy and ProcedureHRS-PP12
Employee Sick Leave Policy 2009-2010HRS-PP13
Family & Medical Leave Act and Small Necessities Leave Act 2009-2010HRS-PP14
Paid Leave for Cancer Screenings and/or Living Organ DonationHRS-PP15
Sick Leave Donation Program for Administrative Guild, BASAS, BTU, and Managerial Employees 2009-2010HRS-PP16
Flexible Spending Account & Pre-Tax Transportation Plan 2009-2010HRS-PP17
Retirement Notification: Headmasters, Principals, Managerial Employees, Custodians, Plant Admins, School Police 2009-2010HRS-PP18
Incentive for Early Notification of Termination for Members of the Administrative Guild 2009-2010Legal Advisor
LGL-01
Hazing Law 2009-2010LGL-02
Sexual Harassment Policy 2009-2010LGL-03
Public Records Requests 2009-2010LGL-04
School Visitors Guidelines 2010-2011LGL-05
Racial or Ethnic Discrimination / Harassment of Students 2009-2010LGL-06
Religious Holy Days 2010-2011LGL-07
Student Record Procedures 2009-2010LGL-08
Adherence to Court Orders 2009-2010LGL-09
Political Activity by Public Employees 2010-2011LGL-10
Military Recruiters 2009-2010LGL-11
Sexual Orientation - Protection of Students Against Discrimination 2009-2010LGL-13
Sexual Assault Policy 2009-2010LGL-14
Gatherings on School Grounds and Distribution of Materials in Schools 2010-2011LGL-15
Student Surveys 2010-2011LGL-16
Student Health Information 2010-2011LGL-17
Religious Expression in Public Schools 2010-2011LGL-18
Display of Flag and School Ceremonies 2010-2011LGL-19
Conflict of Interest Law - City Employees 2010-2011LGL-20
Corporal Punishment 2010-2011LGL-21
Policy on Use of BPS Buildings & Facilities for Political Purposes 2010-2011Office of Instructional & Information Technology
OIIT-01
Acceptable Use PolicyOIIT-03
Hardware and Software Purchasing 2009-2010Research, Assessment, & Evaluation
RAE-01
Procedures for Conducting Educational Research 2009-2010RAE-01.1
Guidelines for Conducting Research 2009-2010RAE-02
Massachusetts Comprehensive Assessment System(MCAS) & Massachusetts English Proficiency Assessment(MEPA) Test Security & Ethics Transportation
TRN-01
Schedule of School Hours 2009-2010TRN-02
Student Transportation Safety and Discipline 2009-2010TRN-03
Field Trips and Athletic Trips 2009-2010School Safety Services
SAF-01
Student Search Procedures 2010-2011SAF-02
Weapons and Objects of No Reasonable Use 2010-2011SAF-03
Locker Policy 2010-2011SAF-04
Incident Data Reporting and Release 2010-2011SAF-07
Metal Detectors 2010-2011SAF-08
Release of Students to Authorized Persons 2010-2011SAF-09
Lost Children Procedures 2009-2010SAF-10
Parents Unable to Receive Children - Procedures 2009-2010SAF-11
Sexual Offender Registry Information (SORI) 2010-2011SAF-12
School Access Control 2010-2011Superintendent's Office
SUP-02
Residency Policy and Enforcement Strategy 2009-2010SUP-03
Executive Order - Parental School Visits 2009-2010SUP-04
School Naming Policy and Procedure 2009-2010SUP-05
Code of DisciplineSUP-06
Volunteers in Schools 2009-2010SUP-07
Non-School Personnel Addressing Students in School Buildings and Classrooms 2009-2010SUP-09
Cellular Telephone Policy 2009-2010SUP-10
Student Records Transfer Process and ScheduleSUP-11
Closing Days of School 2009-2010SUP-14
In Service Credit GuidelinesSUP-15
Globe Santa Fund 2009-2010SUP-16
Boston Teachers' Retirement Fund - Annual Meeting - 2009-2010SUP-18
School Uniform Policy 2009-2010Arts
CAO-10
Boston Public Schools District-Wide Theatre Festival 2009-2010CAO-12
Boston Public Schools District-Wide Choral Festival 2009-2010CAO-16
BPS District-Wide Instrumental Music Festival 2009-2010CAO-17
Boston Public Schools District-Wide String Festival 2009-2010CAO-19
Boston Public Schools District-Wide Dance Festival 2009-2010CAO-20
Boston Public Schools District-Wide Visual Arts Festival 2009-2010CAO-22
District-Wide Jazz Festival 2009-2010Student Support Services
SSS-02
Homeless Students - Guidelines and Procedures 2009-2010SSS-07
Persistently Dangerous Schools 2009-2010SSS-09
Employment Permits & Educational Certificates 2009-2010SSS-17
Child Abuse and Neglect 2009-2010Special Education and Related Services
SPE-03
Physical Restraint Policy 2009-2010SPE-14
Counseling Guidelines 2009-2010SPE-15
Discipline of Students with Disabilities 2009-2010SPE-20
Special Education Screening Program for Three and Four Year Old Children 2009-2010SPE-21
Section 504 Eligibility and GuidelinesStudent Health Services
SHS-01
Drug and Alcohol Abuse - Update on Procedures 2009-2010SHS-04
Infection Prevention and Control in School Settings 2009-2010SHS-05
Tuberculosis Program 2009-2010SHS-06
Immunization Law 2009-2010SHS-08
Medication Dispensation 2009-2010SHS-10
Human Sexuality Education - Parental Notification 2009-2010SHS-11
Life Threatening Allergies (LTA or Anaphylaxis) Policy and Implementation 2009-2010SHS-12
HIV/AID Policy and Guidelines 2009-2010SHS-13
Medical Transportation 2009-2010SHS-16
Suicide Prevention and Intervention 2009-2010SHS-19
Smoking Policy